Workspaces
One entry point for the whole company.
Your people open the right space, track their requests and start new ones — self-service, without needing to know 'who to send it to'.
Internal requests get lost across email, chat and shared files. Workspaces group every request by department or topic, so everyone knows where to go and can see what's moving.
The operational challenge
'I sent it to someone… but I'm not sure who.'
With no clear entry point, every request becomes a hunt: the right contact, the right channel, the right format. And information scatters.
Scattered channels
Email, chat, paper, word of mouth: nothing centralized or tracked.
Incomplete requests
Back-and-forth to get the right information wastes days.
No visibility
People never know where their request stands or who's handling it.
Support teams drown in follow-ups, and employees lose trust in internal processes.
How Advalyo solves it
Every request, in the right place, already framed.
Requests are organized by department or topic — Procurement, IT, HR, Finance… These spaces are shared: anyone opens the one they need, picks the request type and submits it, already complete.
- A clear request catalog, like a consumer service
- Guided forms: requests arrive complete, no back-and-forth
- Real-time status tracking for every request
Core capabilities
What this module lets you do
Organized by department or topic
Every request lives in the right shared space, grouped by topic.
Business impact : No more catch-all inbox or manual sorting.
Self-service for everyone
Anyone picks the space they need and submits a request, with no training.
Business impact : Fewer direct interruptions, more autonomy.
Visible lifecycle
The requester follows each stage: received, in progress, approved, closed.
Business impact : No more 'where does it stand?' follow-ups.
Qualified requests
Each request type has its own form and required attachments.
Business impact : Teams handle complete files, not vague messages.
Step by step
A request's journey, from the employee's side
- 1
Open the right space
Procurement, HR, IT… the employee picks their department.
- 2
Pick the request type
The catalog guides them to the right action.
- 3
Fill in and submit
A clear form, with the expected attachments.
- 4
The workflow starts
The request is routed automatically, already qualified.
- 5
Track progress
Status visible in real time, without chasing anyone.
Business benefits
The value for your organization
Employee experience
A simple, familiar experience people actually want to use.
Less friction
No more hunting for the right contact or channel.
Operational autonomy
People move forward on their own, without pinging support teams.
Complete requests
Back-and-forth disappears: everything arrives right the first time.
Transparency
Everyone sees where their request stands, without asking.
Immediate adoption
No training: choose, fill in, submit.
Use cases
Where this module makes the difference
Leave and absence
File a request and follow its approval in one place.
Expense claims
Submit receipts and amounts, ready to approve.
Support and equipment
Request access, a device or an intervention.
Purchase request
Kick off a purchase with the right level of detail.
Workplace services
Badge, room, supplies: one request, one tracker.
Employee documents
Certificates, contracts, letters: requested and tracked.
Teams that rely on it
Inside the platform
How this module connects across Advalyo
Workflow builder
Each request type in the space triggers its matching workflow.
Approval console
Requests needing a decision go to the right approver.
Control tower
Volume and status of requests per space roll up to leadership.
External collaboration
A request can involve a third party, without leaving the space.
Notifications
The requester is notified at each status change.
Questions about this feature
Are spaces private to each department?
No. They're organized by topic but stay open: any employee opens the one they need.
Do employees need training?
No. The experience works like a consumer service catalog: choose, fill in, submit.
Can request types be customized?
Yes. Fields, lists, required attachments and visibility rules are configured without code.
Can the requester see progress?
Yes. Each request's status is visible in real time, without chasing anyone.
Ready to transform how your company runs?
Give us one of your processes. In 48h, we set it up in Advalyo with your own data, so you can judge for yourself.