Delegation & absence
An absence never blocks a decision again.
Leave, travel, unavailability: approvals are delegated to the right substitute, and the workflow carries on without waiting for anyone to come back.
“The CFO is on leave until the 12th — do we just wait?” With delegation, the answer is no: the right person decides, and the history shows who decided, and on whose behalf.
The operational challenge
Your processes depend on people, not rules.
When an approver is away, their files stop. The improvised workarounds then create decisions with no trace.
Frozen files
Everything waits for one person to come back.
Risky workarounds
A colleague approves “by email” with nothing recorded.
Blurred accountability
On return, nobody knows who approved what, or on what authority.
The result: deadlines that blow up during holidays and decisions you can't justify in an audit.
How Advalyo solves it
The workflow reroutes to the right substitute.
Approvers delegate their approvals during an absence or unavailability. Requests are rerouted automatically to the substitute, who decides in the approval console with the complete file. The history records who decided, and on whose behalf.
- Approvals delegated during an absence
- Requests rerouted automatically
- Decision recorded under the substitute's name
- Escalation as a backstop if nobody decides
Core capabilities
What this module lets you do
Planned delegation
An approver names a substitute for the length of their absence.
Business impact : Holidays no longer slow the business down.
Automatic rerouting
New requests go straight to the substitute.
Business impact : No manual step, nothing forgotten.
Delegation traceability
The history shows who decided and on whose behalf.
Business impact : Clear accountability, even when the owner is away.
Safety net
If the deadline is missed anyway, escalation takes over.
Business impact : No file is left without a decision-maker.
Step by step
How delegation works
- 1
The approver delegates
They name a substitute for the period of their absence.
- 2
Requests follow
The workflow reroutes approvals to the substitute.
- 3
The decision is recorded
The substitute decides; the history keeps who decided for whom.
Business benefits
The value for your organization
Business continuity
Processes keep running through holidays and travel.
Compliance preserved
No more “by email” approvals outside any control.
Peace of mind for managers
Going on leave no longer means blocking your team.
Use cases
Where this module makes the difference
Payment approval
The CFO is on leave: their approvals go to the deputy until they're back.
Frequent travel
A director on a business trip delegates routine approvals.
Summer holidays
The team's requests keep getting handled over the summer.
Teams that rely on it
Inside the platform
How this module connects across Advalyo
Questions about this feature
What happens if an approver is away?
Their approvals are rerouted to the named substitute, and the workflow carries on.
Is delegation recorded?
Yes. The history shows who decided and on whose behalf.
What if the substitute doesn't decide either?
The step's deadline keeps running; once it's missed, escalation takes over.
Is it included in every plan?
Yes. Delegation during absences is part of the Essentiel plan.
Ready to transform how your company runs?
Give us one of your processes. In 48h, we set it up in Advalyo with your own data, so you can judge for yourself.