Supplier space · Magic Link
Your processes no longer stop at your walls.
Bring suppliers, contractors and partners into your workflows through a secure link — without forcing yet another account on them.
A quote, an invoice, a signed contract: many processes depend on an outside party. Today that exchange happens over email or WhatsApp, outside any tracking. External collaboration brings it into the workflow, traced end to end.
The operational challenge
The external link breaks the chain.
The moment a supplier is involved, the process leaves your tool: crossed emails, phone chasing, lost attachments. Tracking stops dead.
Email chains
The right file gets lost in a twelve-message thread.
Heavy portals
Making every partner create an account kills adoption and burdens IT.
Off-radar steps
Once with the third party, the request is neither tracked nor timed.
Delays explode on external steps, and traceability — critical in procurement and finance — disappears.
How Advalyo solves it
A secure link, a dedicated space, zero friction.
Your partner receives a targeted link, opens a space dedicated to the topic, exchanges and drops what's expected. The document flows straight into the internal file — no account, no install, fully traced.
- Secure-link access, limited to what's needed
- Upload and receive documents straight into the file
- The external step becomes a tracked, timed step of the workflow
Core capabilities
What this module lets you do
Zero friction for the third party
No account, no install: a link, a drop, done.
Business impact : Immediate adoption, even with small suppliers.
Shared execution
The external step runs in the same workflow as the rest.
Business impact : Your processes move forward beyond the company.
Controlled security
The link grants access to just what's needed, for a limited time.
Business impact : You collaborate without exposing your systems.
Full traceability
Every external exchange and upload is recorded.
Business impact : An auditable history, including on the third-party side.
Step by step
Involve a third party without leaving the workflow
- 1
A step calls a third party
The workflow reaches a point where a partner must act.
- 2
Secure link sent
The partner receives a targeted link, no account.
- 3
Dedicated space
They exchange and drop the expected item.
- 4
Merged into the file
The document automatically joins the internal file.
- 5
The workflow resumes
The next step fires, as planned.
Business benefits
The value for your organization
End of email chains
One place to exchange, tied to the file.
Shorter external delays
The third party acts immediately, with no technical hurdle.
Partner adoption
Nothing to install: even the smallest come on board.
External traceability
Every exchange beyond the walls stays documented.
Security
Targeted, temporary access — never blanket access.
Continuous processes
No more break between internal and external.
Use cases
Where this module makes the difference
Supplier RFQ
Collect several quotes in a single file.
Invoice collection
The supplier drops their invoice, ready to approve.
Contract exchange
Share, review and retrieve a signed version.
Contractor sign-off
An outside party validates an item in the file.
Documents from a firm
Exchange documents with a firm or partner.
Subcontractor intervention
A subcontractor submits their intervention report.
Teams that rely on it
Inside the platform
How this module connects across Advalyo
Workflow builder
The external step drops in like any other step of the flow.
Approval console
The item received from the third party arrives ready for internal approval.
Workspaces
The external exchange stays attached to the department's space.
Control tower
Supplier-step delays are measured like any other.
Notifications
Both the third party and the internal team are notified at each exchange.
Questions about this feature
Does the partner install or create an account?
No. A browser is enough: they click, drop their document, and the exchange is done.
Is it secure?
Yes. The link is limited-use, grants access only to the item concerned, and every action is traced.
Does the document land directly in the file?
Yes. Whatever the third party uploads flows automatically into the internal workflow.
Can several partners be involved?
Yes. Each third party gets their own targeted access to the same file.
Ready to transform how your company runs?
Give us one of your processes. In 48h, we set it up in Advalyo with your own data, so you can judge for yourself.